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If we didn't record it, it didn't happen
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FIS Student Media Club · Grades 6–12
Discover Media Club
Life moves fast. Learn to capture the moments you will want to remember—from family adventures to the biggest moments at FIS—through photography, film, and live production.
Media Club brings students together behind the camera and inside the control room. We learn by doing: planning coverage, making creative decisions, and delivering work for real school events.
Produce live
Build livestreams and recordings as a coordinated crew—camera operators, directors, mixers, OBS operators, and supervisors working as one team.
Capture the moment
Learn how framing, light, timing, sound, and movement turn an ordinary photo or video into something worth keeping.
Shape the story
Direct, edit, mix sound, create graphics, and interview people. The finished story depends on thoughtful choices before, during, and after filming.
Inside Media Club
Every production has more happening behind the scenes.
You can start with one role, watch how the whole crew works, and gradually take on more responsibility as your confidence grows.
Live production
Think together. React together.
In the control room, students monitor camera feeds, choose shots, manage graphics and sound, and communicate with the crew. It is fast, collaborative, and one of the best ways to understand how live media works.
On camera
Learn to see before you press record.
Camera work is more than pointing at the action. You will practise composition, focus, movement, anticipation, and communication—skills that also make your everyday photos and videos better.
You do not need your own camera or a finished portfolio. Begin with guided practice, learn the equipment safely, and try different jobs until you find the role that feels right.
Dedicated members can earn opportunities to represent FIS at events and support important school productions. A small, trusted crew is selected to help livestream major moments such as the Graduation ceremony.
Built in-house · Active workspace
Our digital advantage
First at FIS. Built around every crew member.
Media Club is the first FIS service club to operate through its own fully personalised Crew Center. Each member gets a workspace shaped by their role, while events, signups, meetings, equipment, schedules, and finished projects stay connected in one place.
PersonalRole-aware pages, navigation, and dashboard modules.
ConnectedPlanning, people, equipment, and projects share one workflow.
Purpose-builtDesigned around how our student crew actually operates.
No. Beginners are welcome, and you can learn through guided practice before taking responsibility at an event.
What grade levels can join?
Media Club is open to FIS students in Grades 6–12.
How much time does it require?
It depends on the role and event. You can begin with training and choose opportunities that fit your schedule; major productions require more preparation and commitment.
Can I try different roles?
Yes. Exploring camera, control-room, editing, audio, and presenting roles is encouraged before you decide where to specialise.
Ready when you are
Make the next memory yours to capture.
Apply through the Crew Center and take your first step into photography, filmmaking, and live production.
For current SAC members only. Verify their membership before approval; approval adds the SAC tag, while deletion permanently removes the request without emailing the applicant.
Student Athletic Council / Events
Athletic events
Plan SAC service at games and school athletics events. Scoreboard shifts have separate sign-up sheets.
Student Athletic Council / Sign-up sheets
Scoreboard shifts
Choose a time that works for you. Scoreboard shifts have two spots by default; adjacent shifts are allowed.
Paste into URL of calendar and choose Add calendar. Keep public sharing off.
If Google opens your calendar home, choose Other calendars → + → From URL. Set it up on a computer first; it will then appear in the mobile app.
Your existing calendar keeps syncing. Replace the link only if you need to add it again.
Keep your links private. Adding a feed shares its event details with your chosen calendar provider.
How to subscribe & keep your link private
Google Calendar: Choose Set up Google Calendar above to copy your link and follow the steps. On a computer, paste the HTTPS subscription URL into Other calendars → + → From URL in Google Calendar settings ↗. Add it in the web version first; it will then be available in your Google Calendar mobile app.
Outlook: Add calendar → Subscribe from web. Apple Calendar: Open Calendar app above, or add a new calendar subscription with the copied URL.
Anyone with the link can read that feed. Keep it private. Adding it to a calendar service shares event details and, for the personal feed, your booked times and crew role with that service. Revoke a link here to stop future access; remove the calendar in your app to clear saved entries.
Updates appear when your calendar app refreshes; this can take several hours. Feeds include the last 180 days and the next two years, excluding archived events. Meetings and equipment loans remain in the calendar download below. Calendar subscriptions do not create sign-ups.
To avoid seeing the same event twice, enable one feed at a time in your calendar app. Your booked time may differ from the full event time.
How to use Download calendar
Choose All, Assignments, Equipment or Meetings to select the entries to export.
Download calendar saves those entries as a calendar file (.ics). Add to calendar on a card saves just that entry.
Open the file in your calendar app. For a web calendar, use its import option and select the downloaded file.
Calendar files are a snapshot, with no automatic sync. If details change, update or remove the entry in your calendar too. Meeting RSVPs stay separate from attendance. All times below use Berlin time.
Crew assignments
Sign-up Sheets
Choose your time and role, then confirm. Your booking appears on the crew sheet below.
Join this event
Choose your time and role, review the details below, then confirm your signup.
3 · Review & confirm
Preview · not saved yet
Crew sheet
See who is covering each period. Maybe holds still need confirmation.
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— slots
Club directory
Members
Everyone in the club, their roles, and specialisations.
Crew output / visual archive
Project Gallery
Public showcase of films, photos, podcasts, and designs by club members.
Browse availability and reserve camera-and-lens kits, audio, and production equipment.
Archived equipment
Hidden from reservations, with previous loan history preserved.
Operations register
Equipment Status
Auth Admin-only live check-out status and return register.
Checkout register
Scheduled loans and equipment awaiting a confirmed return.
Daily production map
Crew Schedule
Auth Admins can review coverage, follow handoffs, and take attendance.
The nearest unfinished production is selected automatically.
● Crew playbook · FIS Media Club
Media Role Guide
Every great production is a team effort. Explore the responsibilities, expectations, and equipment behind each role before choosing your place on the crew.
Applies to every student role
Stream Expectations
A reliable stream depends on preparation, clear communication, safe equipment handling, and respect for everyone taking part in the event.
10 minready before start
Phase 01
Before live
Arrive, check in, and prepare every system.
Arrive ready. All students, regardless of role, must arrive and be fully ready at least 10 minutes before the scheduled stream start. Equipment must be checked, headsets connected, and everyone at their assigned position.
Report changes early. If you are running late or cannot attend, update your signup and inform a supervisor as early as possible so your role can be covered.
Check in first. Report to the Adult Supervisor or Student Supervisor when you arrive. Do not change roles or positions without their approval.
Complete technical checks. Cameras must be framed and focused, audio monitored, overlays and scores prepared, and the stream or recording connection confirmed before going live.
Phase 02
On air
Stay aware, communicate clearly, and protect the coverage.
Keep comms professional. Headset communication should be short, calm, and relevant to the production. Avoid unnecessary conversation while live.
Know when you are live. Camera operators do not have to verbally respond to every instruction, but they must acknowledge and remain aware when their camera is live or is about to go live. Hold the requested shot steadily and avoid unexpected changes.
Stay focused. Avoid personal phones, unrelated conversations, and other distractions unless there is an emergency.
Handle equipment safely. Keep food and drinks away, report faults or unsafe cables immediately, and never attempt an unfamiliar technical change without permission.
Do not show injuries on stream. If someone is injured, camera operators must move away from close-ups and Mixing must avoid putting the injury on air. Use a neutral wide shot until it is appropriate to return.
Phase 03
After the stream
Close down correctly and leave the space ready.
Finish the job. Wait until a supervisor confirms the stream and recording have ended correctly, then return equipment, tidy the production area, and report any problems.
Supervision & leadership
01
Adult only
Adult Supervisors
This role is for the adults present to support the production. They know what they are doing, so do not change or claim this role.
02
Experienced crew
Student Supervisor
Student leaders or experienced members who can run the stream with less adult help. An adult's explicit permission is required. Student Supervisors cannot also cover Photography because they must remain in the stream area.
Production control
03
Live direction
Mixing
The mixer chooses which camera feed goes live and calls “camera — prep/live” over the headsets. They relay a shot caller's direction, or make the calls themselves when there is no shot caller.
04
Stream systems
OBS
OBS controls the production computer. For sports streams this includes instant replays and the scoreboard overlay. The operator also monitors the stream or recording uplink and sound.
Camera crew
05
Remote camera
Robocam
Operates a remotely controlled camera using a monitor, joystick, and zoom rocker. Robocam carries the same responsibility as a handheld operator: follow the mixer's direction and film the action.
06
Core camera
Handheld
The backbone of many streams. Handheld operators film the action from outside positions, take direction through a headset, and send their pictures to the Regie. The usual cameras are Sony PXW-X70s.
07
Mobile camera
Wireless
Shares the handheld operator's responsibilities but can move freely while sending video wirelessly to the Regie. Usually uses a Panasonic Lumix GH6 on a gimbal and is reserved for experienced members.
08
Independent
Photographer
Photographers independently decide which parts of the action to capture. They may use a Media Club loan camera or the personal camera selected in their signup. Club camera reservations include a compatible lens and the complete kit must be returned after the event. Personal equipment is optional and is brought and used at the owner’s own risk, so keep it supervised and protected. Typical club cameras include the Canon 70/450/600/700D, with R6 and GH6 bodies reserved for experienced users or special occasions with adult approval.
Settings
Manage your account, appearance, navigation, and notifications.
Student Athletic Council
Your profile picture and theme are shared with Crew Center. Contact your SAC President, Vice President, or an Auth Admin to update membership or council roles.
Choose an image, drag to reposition it, and adjust the crop.
Select a photo to start
MC
Media Club member
Member
JPG, PNG, or WebP. Maximum 15 MB. The crop is saved as an optimized square WebP.
Make it feel like your workspace
Choose a theme to apply it instantly, or let Crew Center follow your device.
SAC interface
Choose your SAC style. Each works with light, dark, or device theme.
Personalisation
Save the personal kit you bring to productions. Your Photographer signups can use it automatically.
CAM / 01
Personal camera profile
ACCOUNT SYNC
Dashboard
Choose and order the information shown on your dashboard. These preferences follow your account across devices.
StatisticsChoose 2–4
Information sectionsChoose 1–3
Your Next up card always remains visible.
Personal greeting
Include your first name in the SAC dashboard greeting.
Upcoming activities
Show upcoming athletic events and council meetings. Your next shift stays visible.
Sidebar
Choose the pages you use most. Your selection follows your account across devices.
Hidden pages remain available from All pages.
Notifications
Choose your in-app alerts and opt in to operational email updates.
Crew Center tutorials
Learn the whole Crew Center or replay a guide for one page.
Learn Crew CenterGuides for every page available to your account.
Media Club
Crew Center
A little clearer. A little smoother.A little clearer. A little smoother.
October 2026 update
What’s new
Added previous-day setup attendance for CAS and clearer member selection, improved email and Settings reliability, and updated the club motto and header alignment.
Fixed minor issues and improved user experience.
View full changelog5 earlier updates
Daily update
Added calendar subscriptions with clearer Google setup, smoothed signup and inbox interactions, and restored personal features for privacy-safe member accounts.
Fixed minor issues and improved user experience.
Daily update
Shortened student names with database safeguards, improved event browsing and date pickers, and fixed links to Settings tabs and event details.
Fixed minor issues and improved user experience.
Daily update
Improved announcements and the inbox, added My week and crew-opening hints, and made equipment reservations and signup clearer.
Fixed minor issues and improved user experience.
Daily update
Refreshed themes and Settings, with smoother update history and typed introductions on the public site.
Fixed minor issues and improved user experience.
Daily update
Brought commitments into a daily agenda and made search and schedule filters easier to use.
Fixed minor issues and improved user experience.
Join Media Club
Applications now live on the public Media Club site, where students can learn about the club and apply without creating a visitor account.
🎬
Public applications
Open the public site to see the Crew Center preview and submit a protected application using your FIS alias email.
One game or event date counts once. Present or Late at the event or its previous-day setup earns the linked event day; doing both still counts once. Setup records keep the actual setup date. A member's result appears as soon as participation is recorded, or when the event finishes. Absent, Excused, Not taken, and unverified signups do not earn the day. Archived events keep their attendance history; deleted events do not.
50%minimum attendance
Season date settingsSet these once the school confirms the Winter and Spring boundaries.
Full school year
Fall season
Winter season
Spring season
Dates are inclusive and shared with every Admin Panel user.
Post new announcement
Mention students using first name + last initial.
Publishing sends one in-app notification to members of the selected clubs.
All announcements
Announcement
New event
Create the event first, then members can choose an available signup window and production role.
Linked records stay attached. Existing signups and equipment reservations remain on this event. If you change its schedule, review their individual time windows afterwards.
1 Event details
Shown to members as an estimate and used for signups, equipment reservations, and schedules.
2 Schedule options
Use the day before the game. Verified setup participation counts toward the linked game day once.
Game 1
Game 2
Game 3
Game 4 (optional)
All four windows happen on the event date. Setup and Takedown signups do not use production roles.
Setup
Shift 1
Shift 2
Takedown
3 Open crew positions
Choose roles members may claim
Available for every event category, including Livestream. Existing signups stay attached if a role is later closed.
ROLE MATRIX
Quick presetsApply, then fine-tune any role below.
Photography capacity
Set the number of photographers, even when other crew roles are open.
Single-role capacity
Set how many members may hold this role at the same time.
Slot limits are checked by Supabase when a signup is saved, including simultaneous requests.
4 Description
Mention students using first name + last initial.
Meeting protocol
Schedule meeting
Choose who needs the meeting, when it happens, and what the crew should prepare.
Every approved member is invited and can RSVP.
Use an HTTPS link intended for the selected audience.
Use first name + last initial when mentioning students in agendas or minutes.
Faculty authorization required
Leaders and Co-Leaders may schedule a meeting only after a Faculty member has explicitly authorized it. Your confirmation is recorded with the meeting.
Add member
Manually add a new member to the directory.
Student names are stored and shown as first name + last initial, for example Max K.
Students use their alias email. Faculty may use any @fis.edu address.
Create SAC meeting
All current SAC members will appear on this meeting's attendance roll.
Create SAC event
Create an independent event or align it with an existing Media Club livestream.
Manage SAC membership
A member may hold one SAC title. SAC membership remains their base rank.
Change history
Publish to the gallery
Choose where the work belongs and who should be able to open it.
Public showcase: use a link that visitors are allowed to open.
Add the date the project was produced.
Event connection: choose the production this upload belongs to so the Athletics archive keeps its context.
Preview happens locally before the file is uploaded.
Delete project?
This cannot be undone.
You are deleting another member's project as Auth Admin. Confirm that you intend to permanently remove their work.
Add equipment
Create an equipment record for future admin management.
Required for camera bodies and lenses that should appear in the compatible-kit selector.
Device link / Crew inventoryAvailable
CanonEOS R6
Camera
Inventory-linked device profile.
CategoryCamera
SignalAvailable
Upcoming00
Inventory notes
No equipment notes added.
Reserve equipment
Choose when you need this item.
Reject application
The Crew Center will send the decision email automatically.
Remove member
Confirm removal from the member directory.
This permanently removes the member record and may also remove related records. Their Supabase Auth account is not deleted.
Confirm action
Final warningThis will permanently erase the record and all related history. It cannot be recovered.
My week
Upcoming club commitments, together. Open an item to see its details.
